(1) ClinicalWill.app Ltd (trading as EthicsInPractice.app), incorporated and registered in England and Wales with company number 14131785, whose registered office is at Amelia House, Crescent Road, Worthing BN11 1RL (EthicsInPractice.app); and
(2) the person who registers for access to the Platform (as that term is defined below) on their own behalf or through their representative as applicable (the Practitioner);
(each, a Party, and together, the Parties).
(A) EthicsInPractice.app is operated by ClinicalWill.app Ltd. It is a digital practice administration and self-assessment platform designed to assist therapists, counsellors, and related mental health practitioners in documenting, monitoring, and managing the core administrative and ethical obligations of their private practice (the Platform).
(B) The Platform is currently made available on a free-of-charge prototype and beta-testing basis. It is subject to ongoing development, may be changed at any time, and may be withdrawn from use. There is no guarantee of continued availability.
(C) The Practitioner wishes to use the Platform in its business operations on the free beta basis described in these Terms.
(D) EthicsInPractice.app has agreed to provide, and the Practitioner has agreed to take, access to the Platform on the terms set out below (the Terms).
1.1. The following definitions apply in these Terms:
| Access Date | the date on which the Practitioner is first given access to the Platform by EthicsInPractice.app; |
| Authorised Users | the Practitioner and any supervisor or trusted colleague nominated by the Practitioner as a Nominated Reviewer on the Platform; |
| Beta Period | the period during which the Platform is made available on a free prototype and testing basis, commencing on the Access Date and continuing until terminated by either Party in accordance with these Terms or until EthicsInPractice.app notifies the Practitioner that the Beta Period has ended; |
| Business Day | any day which is not a Saturday, Sunday or public holiday in the UK; |
| Confidential Information | all information (however recorded or preserved) that one Party discloses or makes available to the other Party in connection with these Terms and which would be regarded as confidential by a reasonable business person, including any information that is labelled as such, and any data (including Practitioner Data) identified as such in clause 10; |
| Controller, processor, data subject, personal data, personal data breach, processing and appropriate technical and organisational measures | have the meanings given to those terms in the Data Protection Legislation; |
| Data Protection Legislation | all applicable data protection and privacy legislation in force from time to time in the UK including the UK GDPR; the Data Protection Act 2018 (DPA 2018) (and regulations made thereunder) and the Privacy and Electronic Communications Regulations 2003 (SI 2003/2426) as amended and all other legislation and regulatory requirements in force from time to time which apply to a party relating to the use of Personal Data (including, without limitation, the privacy of electronic communications); |
| Documentation | any documents and other materials made available to the Practitioner by EthicsInPractice.app which specify the functionality of the Platform or relate to the manner in which the Platform may be used by the Practitioner and the Authorised Users; |
| Nominated Reviewer | a supervisor or trusted professional colleague nominated by the Practitioner to access designated information on the Platform; |
| Platform | the digital practice administration and self-assessment platform for practitioners which EthicsInPractice.app makes available at https://ethicsinpractice.app under these Terms; |
| Practitioner Data | the data inputted to the Platform by or at the instigation of the Practitioner for the purpose of using the Services; |
| Services | the access to and use of the Platform and the features made available through it, as more particularly described in the Schedule to these Terms; |
| Virus | any thing or device (including any software, code, file or computer programme) which may prevent, impair or otherwise adversely affect access to and/or the operation of any computer software, hardware or network, any telecommunications service, equipment or network or any other service or device; prevent, impair or otherwise adversely affect access to or the operation of any programme or data, including the reliability of any programme or data (whether by re-arranging, altering or erasing the programme or data in whole or part or otherwise); or adversely affect any user's experience of the Platform or the Services provided by EthicsInPractice.app, including worms, Trojan horses, viruses and other similar things or devices. |
2.1. Subject to these Terms, EthicsInPractice.app hereby grants to the Practitioner a non-exclusive, non-transferable, revocable right and licence (without the right to grant sub-licences) to access, use and enable Authorised Users to use the Services during the Beta Period, for the Practitioner's own business purposes.
2.2. These Terms incorporate the following additional EthicsInPractice.app terms, which also apply to the Practitioner's use of the Services:
2.2.1. Data Processing Agreement;
2.2.2. Privacy Notice; and
2.2.3. Website and Platform Terms of Use.
These additional terms can be found at https://ethicsinpractice.app/legal.
2.3. By completing the registration form the Practitioner warrants that:
2.3.1. they are not a minor;
2.3.2. they are not resident in the United States of America or Canada; and
2.3.3. they are a qualified or trainee therapist, counsellor, or related practitioner operating a private practice, or working towards doing so.
2.4. The Practitioner undertakes that throughout the Beta Period:
2.4.1. it shall keep secure all login credentials and passwords issued to it and shall ensure that all Authorised Users do the same;
2.4.2. it shall only use the Services for its own practice administration purposes and shall not resell or otherwise commercially exploit the Platform or the Services.
2.5. The Practitioner shall not, and shall procure that its Authorised Users shall not, use the Services or the Platform in a manner that:
2.5.1. is in breach of any fair usage policy published by EthicsInPractice.app from time to time, or otherwise constitutes unreasonable, excessive or malicious use of the Services or the Platform;
2.5.2. is unlawful, harmful, threatening, defamatory, obscene, infringing, harassing or racially or ethnically offensive;
2.5.3. facilitates illegal activity;
2.5.4. depicts sexually explicit images;
2.5.5. promotes unlawful violence;
2.5.6. is discriminatory based on race, gender, colour, religious belief, sexual orientation, disability;
2.5.7. results in the transmission or distribution of any Viruses; or
2.5.8. in a manner that is otherwise illegal or causes damage or injury to any person or property;
and EthicsInPractice.app reserves the right, without liability and without prejudice to its other rights, to disable the Practitioner's access to the Platform in the event of breach of this clause.
2.6. The Practitioner shall not:
2.6.1. except as may be allowed by any applicable law which is incapable of exclusion by agreement between the Parties and except to the extent expressly permitted hereunder:
(a) attempt to copy, modify, duplicate, create derivative works from, frame, mirror, republish, download, display, transmit, or distribute all or any portion of the Platform, the Services and/or Documentation (as applicable) in any form or media or by any means; or
(b) attempt to reverse compile, disassemble, reverse engineer or otherwise reduce to human-perceivable form all or any part of the Platform or the Services; or
2.6.2. access all or any part of the Services and Documentation in order to build a product or service which competes with the Services and/or the Documentation; or
2.6.3. subject to clause 18.1, license, sell, rent, lease, transfer, assign, or otherwise commercially exploit, or otherwise make the Services and/or Documentation available for exploitation by any third party except the Authorised Users, or
2.6.4. attempt to obtain, or assist third parties in obtaining, access to the Services and/or Documentation, other than as provided under this clause 2 - provided always that this clause 2.6.4 shall not preclude the Practitioner from recommending the Platform to third parties who may wish to procure access to the Platform from EthicsInPractice.app; or
2.6.5. introduce, or permit the introduction of, any Virus into the Platform, the Services or EthicsInPractice.app's network and information systems.
3.1. During the Beta Period, EthicsInPractice.app will use reasonable endeavours to make the Services available, but makes no guarantee of availability, continuity, accuracy, or fitness for any particular purpose. The Services are provided on an 'as is' and 'as available' basis.
3.2. EthicsInPractice.app may at any time and without notice:
3.2.1. change, update, or remove features of the Platform;
3.2.2. suspend or withdraw access to the Platform entirely; or
3.2.3. end the Beta Period
3.2.4. delete any Practitioner Data inputted to the Platform during the Beta Period.
3.3. EthicsInPractice.app will use reasonable endeavours to give the Practitioner advance notice of any decision to end the Beta Period or to withdraw the Platform from service. Where possible, such notice will be given by email to the address provided on registration.
4.1. The Platform is currently available free of charge during the Beta Period. EthicsInPractice.app may, at its discretion, elect to make the Platform available on a paid subscription basis during or following the Beta Period.
4.2. If EthicsInPractice.app decides to introduce paid access at any point, it will notify Practitioners in advance, setting out the proposed subscription fees and the date from which they would take effect. Practitioners will at that point be given a clear opportunity to:
4.2.1. subscribe on the paid basis and continue to access the Platform; or
4.2.2. decline to subscribe and cease access.
4.3. Continued use of the Platform after the commencement of a paid access period will be subject to the execution of a new subscriber agreement incorporating the relevant subscription fees and commercial terms at that time. Nothing in these Terms constitutes a commitment by EthicsInPractice.app to offer continued access, whether paid or free, or by the Practitioner to subscribe on a paid basis.
4.4. EthicsInPractice.app reserves the right to determine, in its sole discretion, whether to continue to develop and commercialise the Platform.
5.1. The Practitioner shall own all right, title and interest in and to all of the Practitioner Data and shall have sole responsibility for the legality, reliability, integrity, accuracy and quality of the Practitioner Data.
5.2. EthicsInPractice.app shall follow its standard back-up procedures in respect of Practitioner Data. In the event of any loss or damage to Practitioner Data, the Practitioner's sole and exclusive remedy shall be for EthicsInPractice.app to use reasonable commercial endeavours to restore it from the latest back-up. EthicsInPractice.app shall not be responsible for loss or damage caused by the Practitioner, any Authorised User or any third party.
5.3. The Practitioner acknowledges that EthicsInPractice.app does not, as part of its operations in providing the Services, collect personal data for its own purposes. All data collected as a result of the use of the Services is stored securely and confidentially by EthicsInPractice.app. EthicsInPractice.app shall, in providing the Services, comply with its legal and statutory obligations relating to the privacy and security of any personal data provided by the Practitioner. Anonymised data may be used by EthicsInPractice.app to improve its services or for general dissemination of anonymised analysis to the relevant industry and to Practitioners.
5.4. If EthicsInPractice.app processes any personal data on the Practitioner's behalf when performing its obligations, the Parties record their intention that the Practitioner shall be the data controller and EthicsInPractice.app shall be a data processor and in any such case:
5.4.1. each Party shall comply in full with its obligations under these Terms and the Data Processing Agreement, which forms part of these Terms;
5.4.2. the Practitioner shall ensure that the Practitioner is entitled to transfer the relevant personal data to EthicsInPractice.app so that EthicsInPractice.app may lawfully use, process and transfer the personal data in accordance with these Terms on the Practitioner's behalf;
5.4.3. the Practitioner shall ensure that the relevant third parties have been informed of, and, where consent is the legal basis for such processing, that they have given their consent to, such use, processing, and transfer as required by all applicable Data Protection Legislation;
5.4.4. EthicsInPractice.app shall process the personal data only in accordance with these Terms, and the Data Processing Agreement, and any lawful instructions reasonably given by the Practitioner from time to time; and
5.4.5. each Party shall take appropriate technical and organisational measures against unauthorised or unlawful processing of the personal data or its accidental loss, destruction or damage.
6.1. During the Beta Period, EthicsInPractice.app will use reasonable endeavours to provide the Services substantially in accordance with the Documentation and with reasonable skill and care, subject to the limitations set out in clause 3.
6.2. EthicsInPractice.app does not provide professional advice, regulatory guidance, or supervision. The Practitioner remains solely responsible for ensuring its compliance with all applicable professional, ethical, and legal obligations in its practice.
6.3. EthicsInPractice.app warrants that it has and will maintain all necessary licences, consents and permissions necessary for the performance of its obligations under these Terms.
6.4. EthicsInPractice.app does not warrant that:
(a) the Practitioner's use of the Services will be uninterrupted or error-free;
(b) that the Services, Documentation and/or the information obtained by the Practitioner through the Services will meet the Practitioner's requirements; or
(c) the Platform or the Services will be free from Viruses;
6.5. EthicsInPractice.app is not responsible for any delays, delivery failures, or any other loss or damage resulting from the transfer of data over communications networks and facilities, including the internet, and the Practitioner acknowledges that the Services and Documentation may be subject to limitations, delays and other problems inherent in the use of such facilities.
6.6. Nothing in these Terms shall prevent EthicsInPractice.app from entering into similar agreements with third parties, or from independently developing, using, selling or licensing documentation, products and/or services which are similar to those provided hereunder.
7.1. The Practitioner shall:
7.1.1. provide EthicsInPractice.app with all necessary co-operation and access to information required to provide the Services, including but not limited to Practitioner Data, security access information and technical information required for any configuration services;
7.1.2. comply with all applicable laws and regulations in connection with its use of the Services;
7.1.3. ensure that it and all Authorised Users use the Services in accordance with these Terms;
7.1.4. ensure that its network and systems comply with any relevant specifications provided by EthicsInPractice.app from time to time; and
7.1.5. be solely responsible for procuring and maintaining its network connections and telecommunications links from its systems to EthicsInPractice.app's data centres, and all problems, conditions, delays, delivery failures and all other loss or damage arising from or relating to the Practitioner's (or any Authorised User's) network connections or telecommunications links or caused by the internet.
8.1. No subscription fees are payable during the Beta Period. The Practitioner may access and use the Services free of charge, subject to clause 4.
8.2. Notwithstanding the absence of subscription fees, these Terms remain in full effect throughout the Beta Period, subject to clause 4.3.
9.1. The Practitioner acknowledges and agrees that EthicsInPractice.app and/or its licensors own all intellectual property rights in the Services, the Platform and the Documentation. Except as expressly stated herein, EthicsInPractice.app does not grant the Practitioner any rights to, or in, patents, copyright, database right, trade secrets, trade names, trademarks (whether registered or unregistered), or any other rights or licences in respect of the Services, the Platform or the Documentation.
9.2. The Practitioner grants to EthicsInPractice.app an irrevocable worldwide transferable licence to use any ideas or approaches to improve the Services created by the Practitioner and notified to EthicsInPractice.app.
9.3. EthicsInPractice.app confirms that it has all the rights in relation to the Services and the Documentation that are necessary to grant all the rights it purports to grant under, and in accordance with, these Terms.
10.1. Each Party may be given access to Confidential Information from the other Party in order to perform its obligations under these Terms. A Party's Confidential Information shall not be deemed to include information that:
10.1.1. is or becomes publicly known other than through any act or omission of the receiving Party;
10.1.2. was in the other Party's lawful possession before the disclosure;
10.1.3. is lawfully disclosed to the receiving Party by a third party without restriction on disclosure;
10.1.4. the Parties agree in writing is not confidential or may be disclosed;
10.1.5. is independently developed by the receiving Party, which independent development can be shown by written evidence; or
10.1.6. is required to be disclosed by law, by any court of competent jurisdiction or by any regulatory or administrative body.
10.2. Each Party shall hold the other's Confidential Information in confidence and shall not make it available to any third party, or use it for any purpose other than as set out in these Terms.
10.3. Each Party and its Authorised Users, and in particular Nominated Reviewers, who are entitled to use the Platform shall hold any Confidential Information processed by EthicsInPractice.app in confidence and, unless required by law, not make the other's Confidential Information available to any third party, or use the other's Confidential Information for any purpose other than as set out in these Terms.
10.4. Each Party shall take all reasonable steps to ensure that the other's Confidential Information to which it has access is not disclosed or distributed by its employees or agents in violation of these Terms.
10.5. Neither Party shall be responsible for any loss, destruction, alteration or disclosure of Confidential Information caused by any third party.
10.6. The Practitioner acknowledges that details of the Platform and the Services, and the results of any performance tests of the Platform or the Services, constitute EthicsInPractice.app's Confidential Information.
10.7. EthicsInPractice.app acknowledges that the Practitioner Data is the Confidential Information of the Practitioner.
10.8. The provisions of this clause 10 shall survive termination of these Terms.
11.1. The Practitioner shall defend, indemnify and hold harmless EthicsInPractice.app against claims, actions, proceedings, losses, damages, expenses and costs (including without limitation court costs and reasonable legal fees) arising out of or in connection with the Practitioner's use of the Services and/or Documentation.
11.2. Save for the circumstances expressly stated in clause 9, EthicsInPractice.app shall defend the Practitioner against any claim that the Services or Documentation infringes any United Kingdom patent, copyright, trade mark, database right or right of confidentiality, and shall indemnify the Practitioner for any claim awarded against the Practitioner in judgment or settlement of such claims, provided that:
11.2.1. EthicsInPractice.app is given prompt notice of any such claim;
11.2.2. the Practitioner does not make any admission, or otherwise attempt to compromise or settle the claim and provides reasonable co-operation to EthicsInPractice.app in the defence and settlement of such claim, at EthicsInPractice.app's expense; and
11.2.3. EthicsInPractice.app is given sole authority to defend or settle the claim.
11.3. In no event shall EthicsInPractice.app, its employees, agents and sub-contractors be liable to the Practitioner to the extent that the alleged infringement is based on:
11.3.1. a modification of the Services or Documentation by anyone other than EthicsInPractice.app; or
11.3.2. the Practitioner's use of the Services or Documentation in a manner contrary to the instructions given to the Practitioner by EthicsInPractice.app; or
11.3.3. the Practitioner's use of the Services or Documentation after notice of the alleged or actual infringement from EthicsInPractice.app or any appropriate authority or
11.3.4. the Practitioner Data; or
11.3.5. the Practitioner's breach of these Terms.
11.4. The foregoing and clause 11 states the Practitioner's sole and exclusive rights and remedies, and EthicsInPractice.app's (including EthicsInPractice.app's employees', agents' and sub-contractors') entire obligations and liability, for infringement of any intellectual property right including but not limited to any patent, copyright, trade mark, database right or right of confidentiality.
12.1. Nothing in these Terms excludes the liability of EthicsInPractice.app for death or personal injury caused by its negligence, or for fraud or fraudulent misrepresentation.
12.2. Subject to clause 12.1, given that the Services are provided free of charge during the Beta Period, EthicsInPractice.app shall not be liable, whether in tort, contract, misrepresentation or otherwise, for any loss of profits, loss of business, depletion of goodwill, loss or corruption of data or information, or any indirect or consequential loss or damage.
12.3. The Practitioner assumes sole responsibility for its use of the Services by itself or its Authorised Users, for the accuracy and completeness of all Practitioner Data, and for assessing the suitability of the Services for its purposes. EthicsInPractice.app shall have no liability for any damage caused by errors or omissions in any Practitioner Data, information, instructions or scripts provided to EthicsInPractice.app by the Practitioner or its Authorised Users in connection with the Services, or any actions taken by EthicsInPractice.app at the direction of the Practitioner or its Authorised Users.
13.1. These Terms shall take effect on the Access Date and shall continue for the Beta Period, unless terminated earlier in accordance with these Terms.
13.2. Either Party may terminate these Terms at any time during the Beta Period on not less than 14 days' written notice to the other.
13.3. Without affecting any other right or remedy available to it, either Party may terminate these Terms with immediate effect by giving written notice if:
13.3.1. the other Party commits a material breach of any of these Terms and (if such breach is remediable) fails to remedy it within 15 Business Days of being notified to do so; or
13.3.2. the other Party is subject to any insolvency event.
13.4. On termination of these Terms for any reason:
13.4.1. all licences granted shall immediately terminate, and the Practitioner and its Authorised Users shall no longer be able to access the Platform;
13.4.2. EthicsInPractice.app reserves the right to delete Practitioner Data immediately;
13.4.3. the Practitioner shall erase all of EthicsInPractice.app's Confidential Information from computer and communications systems and devices used by it, including such systems and data storage services provided to the Practitioner by third parties (to the extent technically and legally practicable);
13.4.4. any rights, remedies, obligations or liabilities of the Parties that have accrued up to the date of termination, including the right to claim damages in respect of any breach of these Terms which existed at or before the date of termination shall not be affected or prejudiced.
EthicsInPractice.app shall have no liability to the Practitioner if it is prevented from or delayed in performing its obligations, or from carrying on its business, by acts, events, omissions or accidents beyond its reasonable control, including, without limitation, strikes, lock-outs or other industrial disputes (whether involving the workforce of EthicsInPractice.app or any other party), failure of a utility service or transport or telecommunications network, act of God, pandemics and epidemics, war, riot, civil commotion, malicious damage, compliance with any law or governmental order, rule, regulation or direction, accident, breakdown of plant or machinery, fire, flood, storm or default of suppliers or sub-contractors.
No failure or delay by a Party to exercise any right or remedy provided hereunder or by law shall constitute a waiver of that or any other right or remedy, nor shall it prevent or restrict the further exercise of that or any other right or remedy. No single or partial exercise of such right or remedy shall prevent or restrict the further exercise of that or any other right or remedy.
Except as expressly provided, the rights and remedies provided are in addition to, and not exclusive of, any rights or remedies provided by law.
17.1. If any provision (or part of a provision) is found by any court or administrative body of competent jurisdiction to be invalid, unenforceable or illegal, the other provisions shall remain in force.
17.2. If any invalid, unenforceable or illegal provision would be valid, enforceable or legal if some part of it were deleted, the provision shall apply with whatever modification is necessary to give effect to the commercial intention of the Parties.
18.1. These Terms and all documents referred to, constitute the whole agreement between the Parties and supersede any previous arrangement, understanding or agreement between them relating to the subject matter they cover.
18.2. Each of the Parties acknowledges and agrees that in agreeing these Terms it does not rely on any undertaking, promise, assurance, statement, representation, warranty or understanding (whether in writing or not) of any person relating to the subject matter of these Terms, other than as expressly set out herein.
19.1. The Practitioner shall not, without the prior written consent of EthicsInPractice.app, assign, transfer, charge, sub-contract or deal in any other manner with all or any of its rights or obligations set out in these Terms.
19.2. EthicsInPractice.app may at any time assign, transfer, charge, sub-contract or deal in any other manner with all or any of its rights or obligations under these Terms.
Nothing in these Terms is intended to or shall operate to create a partnership between the Parties, or authorise either Party to act as agent for the other, and neither Party shall have the authority to act in the name or on behalf of or otherwise to bind the other in any way (including, but not limited to, the making of any representation or warranty, the assumption of any obligation or liability and the exercise of any right or power).
21.1. Any notice required to be given under these Terms shall be delivered by email or otherwise by any agreed electronic means which shall include messages via the Practitioner's online account interface (forming part of the Services). Where previously agreed, the Parties may deliver written notices by hand or send them by pre-paid first-class post or recorded delivery post to the other Party at its registered office address, or such other address as may have been notified by that Party for such purposes.
21.2. A notice delivered by electronic means shall be deemed received on the day it is being sent. A notice delivered by hand shall be deemed to have been received when delivered. A correctly addressed notice sent by pre-paid first-class post or recorded delivery post shall be deemed to have been received at the time at which it would have been delivered in the normal course of post.
21.3. This clause does not apply to the service of any proceedings or other documents in any legal action or, where applicable, any arbitration or other method of dispute resolution.
These Terms and any dispute or claim arising out of or in connection with them or their subject matter (including non-contractual disputes or claims) shall be governed by and construed in accordance with the law of England and Wales.
Each Party irrevocably agrees that the courts of England and Wales shall have exclusive jurisdiction to settle any dispute or claim arising out of or in connection with These Terms or their subject matter (including non-contractual disputes or claims).
These Terms were last updated on 25.6.26.
If you have any questions, please email support@ethicsinpractice.app.
EthicsInPractice.app is a digital practice administration and self-assessment platform for therapists, counsellors, and related practitioners in private practice.
The Platform enables Practitioners to record, manage, and review their compliance with the following core areas of professional practice administration:
Professional Membership - recording and monitoring of professional body memberships and accreditation details;
Understanding and Applying Ethical Codes - self-assessment against use of relevant professional ethical frameworks;
Appropriate Supervision - recording and monitoring of supervision arrangements;
Relevant and Regular CPD - recording and monitoring of continuing professional development activity;
Adequate Insurance - recording and monitoring of professional indemnity and related insurance details;
Contracts and Agreements - recording and monitoring of use of practice-related contractual documentation;
Data Protection Regulations - recording and reviewing of data protection compliance arrangements;
Record Keeping - management of record keeping obligations;
Maintaining a Clinical Will - recording and reviewing of arrangements for a practitioner's clinical will
Practitioner Self-Care - self-assessment of self-care and wellbeing arrangements; and
Upholding Ethical Standards in Public - self-assessment in relation to public-facing professional conduct.
The Platform also allows Practitioners to nominate a supervisor or trusted professional colleague as a Nominated Reviewer, who may be given access to designated information on the Platform as specified by the Practitioner.
EthicsInPractice.app does not provide professional advice, supervision, therapy, or regulatory guidance through the Platform.